Your clients pay for your coaching, not your calendar admin.
A fully managed virtual assistant who handles scheduling, client onboarding, follow-ups and content, so the hours between sessions go back to clients and growth.
Why do coaches run out of capacity before they run out of clients?
Because every new client adds admin, not just sessions.
Booking and rescheduling, welcome emails, intake forms, session notes, follow-ups, invoice reminders to chase, posts to keep visible. None of it is coaching, and all of it lands on you.
At some point, taking on one more client means working one more evening. That is the ceiling most coaches hit.
The fix is not working harder. It is building a system someone else can run.
What can a virtual assistant do for a coach or consultant?
Scheduling and reminders
Sessions booked, rescheduled and confirmed, with reminders sent so fewer clients miss calls.
Client onboarding
Welcome emails, intake forms and resources sent the same way every time.
Session prep and follow-up
Briefing notes before calls, action items tracked and sent after them.
Inbox triage
Routine questions answered, important messages flagged for you.
Lead follow-up and CRM
Discovery call enquiries answered quickly, booked and logged in your CRM.
Content and community
Social posts scheduled, newsletters prepared and your community kept active.
Will a VA be able to represent my brand with clients?
Coaching runs on relationships, so this matters. During onboarding we capture your tone, your templates and how you like clients to be treated, and turn them into SOPs your VA works from.
In the early weeks you can review client-facing messages before they go out. As trust builds, you decide what your VA sends on your behalf.
How much does a virtual assistant for a coach cost?
Plans start at $420 CAD a month for 20 hours, with a one-time $350 CAD setup fee that covers sourcing, matching and onboarding.
Many coaches start with scheduling and onboarding, then add content and lead follow-up once the first hours prove themselves. All plans have a minimum 3-month commitment.
Are you ready to delegate?
The Delegation Readiness Questionnaire helps you see whether now is the right time for a VA and which tasks to hand over first. It is free, and we send it straight to your inbox.
We only use your email to send the questionnaire and, if you tick the box, occasional resources. See our privacy policy.
Can I trust a VA with my clients and my accounts?
Virease was founded by Bernhard Schlapbach, who spent more than 20 years in enterprise IT and security architecture. Access to your accounts, data handling and confidentiality are designed in from day one, not added later.
Your VA is managed by our operations team. If performance slips, we step in. If the fit is wrong, we replace them.
Ready to get your time between sessions back?
Book a free 30-minute discovery call. We will tell you honestly whether a VA makes sense for your practice right now.